Job Description Summary
Business Administrator reports to [Project Manager] and is responsible for coordinating and administering business needs of the Anderson Family, including managing Bookkeeper, and outsourced tax services, insurance, property tax, business permits and ad-hoc project administration.
Job Functions
- Manage Bookkeeper. Duties include day to day communication and coordination with owners and Bookkeeper; review of monthly financial statements and management reports; coding of expenses; and assisting with periodic budgeting and forecasting.
- Manage Quickbooks Online system for Accounts Receivable, Accounts Payable and General Ledger.
- Makes recommendations for process changes as needed, to ensure the accuracy, usefulness and timeliness of invoicing/collections, fixed asset tracking, payment of expenses and financial/management reports.
- Review and assist with monthly variance analysis and management reports.
- Manages banking relationship and coordination with Bookkeeper.
- Manages outsourced Tax services including quarterly federal tax estimates, annual federal and state income tax returns.
- Coordinates weekly payroll between service provider and Bookkeeper.
- Coordinates sales, use and excise tax reporting and annual compliance reporting with Bookkeeper.
- Coordinates new vendor set-up with Bookkeeper.
- Prepares and coordinates various grant applications and annual compliance.
- Coordinates all insurance administration including annual renewals, claims, and maintenance of insurance policies as needs change throughout the year.
- Assists with preparation and review of annual budgets and periodic forecasts.
- Coordinates compliance with property taxes.
- Coordinates and manages compliance with general business permits. (mining, burning, etc.)
- Research new state and local tax requirements and ensure compliance.
- General administrative duties as needed.
Knowledge, Skills, Abilities, & Other Qualifications
Minimum Qualifications:
- Demonstrated experience in general business administration; financial management experience a plus.
- Successful leadership experience
- Budgeting and Forecasting Experience
- Impeccable written and verbal communication skills and excellent organizational skills
- Ability to collaborate successfully in a team environment and lead in a fast-paced environment
Preferred Qualifications:
- Previous experience in agriculture/manufacturing industry
- Previous experience as controller or financial manager
Key Accountabilities
- Timely review of monthly financial statements and analysis
- Leadership and initiative with a can-do spirit
- Establish and maintain documented processes and procedures to accommodate business changes
- Teamwork (Measured by 360 reviews and manager review)
- Anderson Values (Feedback from internal and external customers on timely response on issues)