Anderson Hay & Grain in Aurora, OR is seeking a part-time Operations Assistant to take scale weights, enter scale tickets and provide admin support for all departments within the Operations Office. This position should be detail orientated and be able to work and multi-task in a fast-paced environment. Typical schedule for this position would be 10am to 2pm, Monday through Friday with the option to work more hours especially during the summer and harvest season.
Job Functions
- Staff the inbound truck scale by assisting drivers, printing bale tags, recording weights and entering scale tickets.
- Enter subcontractor payments.
- Enter scale returns and make data entry corrections as needed.
- Complete a daily scale audit.
- Process domestic orders.
- File outbound paperwork, scan documents and upload into system.
- Assist in resolving invoice discrepancies.
- Assist with monthly physical inventories by entering count data.
- Be able to navigate through Oracle & Excel.
- Effectively and efficiently multitask (process tickets, answer phones, take weights).
- Greet incoming visitors, answer phones, and direct as necessary.
- Mail packages by creating online postage and scheduling pickups.
- Any other duties as assigned by supervisor.
Knowledge, Skills, Abilities, & Other Qualifications
Minimum Qualifications:
- 2 years of experience working in a professional office environment
- Strong verbal & written communication skills
- Proficient in a variety of computer applications, including MS Office (Excel, Word, Outlook)
- Organized, focused and has a structured system to meet deadlines
- Self-starter and ability to work in a fast-paced team environment
- Team oriented
- Ability to multitask at a high level
Preferred Qualifications:
- 4+ years’ experience as an Administrative Assistant or similar position
- Associate degree from an accredited institution
- Previous experience with Oracle systems
Benefits
- Vacation, Sick, and Holiday Pay